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Create an Account: From Sign-up to Team Invitation

Administrator Guide

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Like a true enterprise cloud solution, cloudike separates user permissions into administrator and general user roles!

Administrators are divided into top administrators and intermediate administrators. Both can be changed in the settings. (However, only a top administrator can change another top administrator.)

The top administrator has all permissions for every team member, including intermediate administrators. (This includes inviting team members, creating and managing groups, and changing subscription plans.)

The intermediate administrator has all the same permissions over team members as a top administrator, but cannot change the top administrator.

Now, let's take a closer look at cloudike administrators.

Setting Administrator Permissions

First, click the Settings icon on the bottom left of the web page to go to the administrator settings page.

The Settings page is divided into five menus:

• 🙍‍♂️ Personal Settings: For managing your personal account.
• 🏙 Company Settings: For managing your company account.
• 👨‍👨‍👧‍👧 Team Management: For managing team members and groups within your company.
• 💳 Subscription Plan: For checking payment history, changing payment methods, and viewing or changing your subscription plan.
• 📅 Activity Log: For viewing your activity and the activity logs of other team members within the company.

Settings > Company Settings

The 'Settings' page is divided into 'Personal Settings' and 'Company Settings'.

First, Company Settings allows you to configure and change permissions for the company account.

Company Settings is divided into three main sections: General Settings, Account Security, and Enterprise Security Settings.

🟢 General Settings

• 1. Company Name: You can change the name of your company.
• 2. Company Domain: You can change your company's domain.
• 3. Company Logo: You can change and upload your company's logo.
  • Only PNG, JPEG, BMP, and GIF image files can be uploaded.
• 4. Company Cloud Terms of Service: You can set the terms of service for your company's cloud.
  • Once set, the terms will pop up every time users log in, and they must agree to the terms to use the service.

🟠 Account Security

• 5. User Login Method: You can select the user login method between Email and LDAP.
• 6. User Auto-Logout: You can set the automatic logout time for users.
• 7. Password Expiration: You can set the password expiration period for users. By setting a password expiration period, you can periodically request that team members change their passwords for security reasons.
• 8. Allow Password Reuse: You can choose whether to allow users to reuse old passwords. If you allow this, users can set their new password to be the same as one they have previously used.

🟣 Enterprise Security Settings

• 9. Allow Only Administrators to Create Folders: You can choose whether to grant only administrators the right to create folders.
• 10. Allow Link Sharing: You can choose whether to allow users to share files and folders via a link.
• 11. Allow Enterprise Document Creation: You can choose whether to allow users to create enterprise documents.
• 12. Allow Mobile Application Use: Users can install and use the dedicated cloudike mobile app.

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